AMENDED AND RESTATED BYLAWS OF HOUSTON INDEPENDENT AUTOMOBILE DEALERS ASSOCIATION
AMENDED AND RESTATED BYLAWS OF HOUSTON INDEPENDENT AUTOMOBILE DEALERS ASSOCIATION INDEX ARTICLE I – Name, Offices
and Purposes................................................................................... 1 Section 1: Name........................................................................................................... 1 Section 2: Offices
........................................................................................................ 1 Section 3: Purposes....................................................................................................... 1 ARTICLE II
– Members................................................................................................................ 2 Section 1: Classes
of Members..................................................................................... 2 A. Full Voting Member............................................................................... 2 B. Associate Non-Voting Member.............................................................. 2 Section 2: Application,
Recommendation and Election of Members............................ 3 Section 3: Dues............................................................................................................. 3 Section 4: Voting
Rights............................................................................................... 3 Section 5: Termination
of Membership......................................................................... 3 Section 6: Resignation.................................................................................................. 4 Section 7: Reinstatement............................................................................................... 4 Section 8: Transfer
of Membership.............................................................................. 4 Section 9: Monthly
Meetings of Members.................................................................... 4 Section 10: Special
Meetings of Members...................................................................... 4 Section 11: Place
of Meeting of Members...................................................................... 4 Section 12: Notice
of Meetings of Members................................................................... 4 Section 13: Informal
Action by Members....................................................................... 5 Section 14: Mail
Ballot................................................................................................... 5 ARTICLE III – Board of
Directors............................................................................................... 5 Section 1: General
Powers............................................................................................ 5 Section 2: Number,
Tenure and Qualifications............................................................. 5 Section 3: Vacancies..................................................................................................... 6 Section 4: Chairman
of the Board................................................................................. 6 Section 5: Past
Presidents [Lifetime Members]............................................................. 6 Section 6: Compensation.............................................................................................. 6 Section 7: Informal
Action by Directors....................................................................... 6 Section 8: Meetings
of Directors................................................................................... 7 Section 9: Notice
of Regular Meetings.......................................................................... 7 Section 10: Validation
of Meeting Defectively Called or Noticed................................... 7 Section 11: Special
Meetings of Directors....................................................................... 7 Section 12: Notice
of Special Meeting............................................................................ 7 Section 13: Majority
Action............................................................................................ 8 Section 14: Action
of Directors by Written Consent, Telephone Conference or Other Remote
Communications Technology.......................................................... 8 Section 15: Adjournment
and Notice of Adjourned Meeting.......................................... 8 Section 16: Conduct
of Meetings.................................................................................... 8 Section 17: Telephone
Meetings..................................................................................... 8 Section 18: Members
Via the Internet............................................................................. 9 Section 19: Mail
Ballot................................................................................................... 9 ARTICLE IV – Officers................................................................................................................. 9 Section 1: Officers........................................................................................................ 9 Section 2: Election
and Term of Office........................................................................ 9 Section 3: Removal....................................................................................................... 10 Section 4: Vacancies..................................................................................................... 10 Section 5: President...................................................................................................... 10 Section 6: Vice
President.............................................................................................. 10 Section 7: Treasurer...................................................................................................... 10 Section 8: Secretary...................................................................................................... 10 Section 9: Assistant
Treasurers and Assistant Secretaries.............................................. 11 ARTICLE V – Committees............................................................................................................ 11 Section 1: Committees.................................................................................................. 11 A. Executive Committee............................................................................ 11 B. Standing Committees............................................................................. 11 C. Special Committees............................................................................... 11 Section 2: Other
Committees........................................................................................ 11 Section 3: Term
of Office............................................................................................. 12 Section 4: Chairman..................................................................................................... 12 Section 5: Vacancies..................................................................................................... 12 Section 6: Quorum........................................................................................................ 12 Section 7: Rules............................................................................................................ 12 ARTICLE VI –
Indemnification of Directors, Officers, Employees or Agents............................ 12 ARTICLE VII – Insurance
or Other Arrangement on Directors, Officers, Employees or Agents 13 ARTICLE VIII –
Contracts, Checks, Deposits, and Funds........................................................... 13 Section 1: Contracts...................................................................................................... 13 Section 2: Checks,
Drafts, Etc...................................................................................... 13 Section 3: Deposits....................................................................................................... 14 Section 4: Gifts............................................................................................................. 14 ARTICLE IX – Books and
Records, Audits and Fidelity Bonds .................................................. 14 Section 1: Books
and Records...................................................................................... 14 Section 2: Audits.......................................................................................................... 14 Section 3: Fidelity
Bonds.............................................................................................. 14 ARTICLE X – Fiscal Year............................................................................................................. 14 ARTICLE XI – Waiver of
Notice.................................................................................................. 14 ARTICLE XII –
Parliamental Authority, Policies, Standing Rules.............................................. 15 ARTICLE XIII – Maintain
Status................................................................................................. 15 ARTICLE XIV –
Dissolution and Distribution.............................................................................. 15 ARTICLE XV –
Miscellaneous...................................................................................................... 15 Section 1: Severability.................................................................................................. 15 Section 2: Counterparts
and Facsimile Signatures......................................................... 15 Section 3: Headings...................................................................................................... 16 Section 4: Gender......................................................................................................... 16 ARTICLE
XVI – Amendments to Bylaws..................................................................................... 16 ARTICLE
XVII – Ratification....................................................................................................... 16 ARTICLE
XVIII – Adoption of Bylaws........................................................................................ 16
AMENDED AND RESTATED BYLAWS OF THE
HOUSTON
INDEPENDENT AUTOMOBILE DEALERS ASSOCIATION
ARTICLE I
Name, Offices and
Purposes
Section 1: Name
The name of this non-profit corporation shall be the Houston Independent Automobile Dealers Association (the Association)
Section 2: Offices
The principal office of the Association in the State of Texas is currently located at 8245 North Freeway, Suite 205, Houston, Texas 77037. The Association may have such other offices, either within or without the State of Texas, as the Board of Directors may determine or as the affairs of the Association may require from time to time.
The Association shall have and continuously maintain in the State of Texas a registered office and a registered agent whose office is identical with such registered office as required by the Texas Non-Profit Corporation Act (the “Act”). The registered office may be, but does not need to be, identical with the principal office in the State of Texas and the address of the principal office and the registered office may be changed –from time to time by the Board of Directors.
Section 3: Purposes
The purposes of the Association shall be:
1. to foster, promote and encourage the highest ethical standards in the used car industry;
2. to effectively create a well defined public relations program;
3. to educate the Members through monthly meetings and publications regarding current laws and regulations common to the used car industry and to acquire, preserve and disseminate valuable business information through meetings and publications and to invite to such meetings those individuals who can advance the educational, social and/or political goals of the Association;
4. to promote and encourage changes in or promotion of new laws that are in the best interest of the used car industry, including local laws and ordinances;
5. to concert all efforts toward defeat of any legislation adverse to the best interest of the used car industry;
6. to promote and encourage common interests and improve acquaintanceship among used car dealers through monthly meetings and by dissemination of information and techniques;
7. to discuss current trends and applications in the used car industry for the benefit of all Members;
8. to constructively correlate the activities of this Association with the Texas Independent Automobile Dealers Association, Inc. and the National Association in all it’s activities, projects and endeavors which relate to the used car industry and affect the Members of the Association;
9. to contribute to organizations that support the used car industry whether for political and/or social reasons;
10. to combine resources of the Members for the common good and
11. any and all other matters that are legal and contribute to the well being of the used car industry.
ARTICLE 11
Members
Section 1: Classes of Members
The Association shall have two (2) classes of members. The qualifications and rights of the Members of each class shall be as follows:
A. Full Voting Member. Full Voting Members shall be those Members who are persons, companies and/or corporations and their employees residing in Texas and engaged in the business of buying and/or selling any or all types of motor vehicles as an independent dealer at an established place of business. Such independent dealers may include automobile wholesalers and automobile auctions. As to those Members who are not wholesalers or auction houses, a dealer’s license duly issued and in good standing is a requirement for entry into the Association. Additionally, a motor vehicle may be defined to include specially items such as motorcycles and mobile homes that are motorized and self-contained, including recreational vehicles. An independent dealer may also be a franchise dealer of new vehicles with a used car operation or may be a franchise dealer of used motor vehicles. Such Full Voting Member shall be entitled to vote and hold office of the Association.
Each company or corporation member may, if it chooses, designate in writing some other individual to represent it and exercise it’s voting rights in the Association provided such individual is an employee, partner or officer of the company or corporation. Each company or corporation member shall be limited to one representative and one vote, although the representative may change from time to time.
B. Associate Non-Voting Member. Associate Non-Voting Members shall be those Members who are persons, companies and/or corporations and their employees residing in Texas and not engaged in the direct buying and/or selling of motor vehicles, either at wholesale or retail. Such Associate Non-Voting Members by way of example may include software vendors, detail manufacturers and supplies, body shops, transmission shops, lenders and any other business not directly involved in the buying and selling of motor vehicles. The Associate Non-Voting Member shall have all the rights and privileges of a Full Voting Member except for the right to vote on matters that come before the Members at regular or special meetings and may pay different annual dues than Full Voting Members. Associate Non-Voting Members shall be entitled to become Directors of the Association, but shall not be qualified to hold office.
For purposes of these Bylaws, Full Voting Members and Associate Non-voting Members may be referred to herein as “Members”.
Section 3: Dues
The annual dues for Membership shall be decide by the Board of Directors due and payable one year in advance. The dues for Full Voting Members and Associate Non-Voting Members may be different at the will of the Board of Directors. Any Member whose dues are sixty (60) days or more in arrears, after due notice of such arrears by the Office Manager or the President of the Association, may be dropped from the Membership roll by a vote of the Directors.
Section 4: Voting Rights
Each Full Voting Member shall be entitled to one vote on each matter submitted to a vote of the Members. An Associate Non-Voting Member shall not be entitled to vote on matters submitted to a vote of the Members, but may be entitled to vote as a Director if so elected or appointed.
Section 5: Termination of Membership
Members of the Association shall adhere to the Association’s approved then current Code of Ethics and, in solicitation of new members, applicants for Membership shall be made familiar with these Bylaws and Code of Ethics and given a copy of both. Any person or corporation who accepts Membership into the Association agrees to be bound by these Bylaws and by the then current Code of Ethics of the Association. Any Member who shall disregard or violate these Bylaws or the Code of Ethics of the Association and by whose actions the reputation of the Association may be prejudiced or diminished, shall be subject to removal and expulsion by authorized action of the Board of Directors. Any charges or complaint against any Member must be made in writing signed by the charging or complaining party and sent to the Secretary or President of the Association. No hearing on such charges or complaint against a Member or other due process is required for the removal or expulsion of a Member, but the accused member upon notification by certified mail, return receipt requested and regular ail of a formal complaint by the Association may timely request a hearing of the board of Directors in which event a hearing will be required. No formal rules or procedures will be required at such hearing and the decision of the Board of Directors shall be final and not appealable. The Board of Directors, by affirmative vote of two-thirds (2/3) of all of the members of the Board of Directors, may remove or expel a Member. Such vote to remove a Member need not occur at the time of the hearing but should occur within a reasonable time thereafter.
Section 6: Resignation
Any Member may resign by filing a written resignation with the
Secretary.
Section 7: Reinstatement
Upon written request signed by a former Member and filed with
the Secretary of the Association, the Board of Directors may, by the
affirmative vote of two-thirds (2/3) of the Board of Directors of the
Association, reinstate such former Member to full Membership upon such terms as
the Board of Directors may deem appropriate in its sole discretion.
Section 8: Transfer of Membership
Membership in the Association is not transferable or
assignable.
Section 9: Monthly Meeting of Members
Monthly meetings of the Members of the Association shall be
held at such time of the month as the Board of Directors shall determine. No monthly meeting of the Members shall be
scheduled for December of each year and for such other months as the Directors
may determine. A quorum at any meeting
shall consist of ten percent (10%) of the Full Voting Members.
Section 10: Special Meetings of Members
Special meetings of the Membership may be called at any time by
the President, by the Board of Directors or at the written request of twenty
percent (20%) of the Full Voting Members of the Association. If called by the Members, request for such
meeting, stating the object for which it is called, must be sent to the
Secretary-Treasurer, who shall notify the Members in writing of the time, place
and purpose of the meeting. Only such
business as is authorized in the call issued for the meeting may be transacted
at a special meeting. A quorum at any
special meeting shall consist of ten percent (10%) of the Full Voting Members.
Section 11: Place of Meeting of Members
The Board of Directors |